NSAs WHA76 (English)

20, AVENUE APPIA – CH-1211 GENEVA 27 – SWITZERLAND – TEL CENTRAL +41 22 791 2111 – FAX CENTRAL +41 22 791 3111 – WWW.WHO.INT
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WHA76/23.3
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refer to: GBS W3/87/1(76)
Your reference:
The Director-General of the World Health Organization (WHO) presents his compliments
to the non-State actors in official relations with WHO and has the honour to convene the
Seventy-sixth World Health Assembly at 14:00 (CET) on Sunday, 21 May 2023. The Health
Assembly will be held in person and will close no later than Tuesday, 30 May 2023.
In view of the space restrictions in connection with ongoing renovations at the Palais des
Nations, please note that a maximum of six persons per non-State actor delegation may
register to be issued with badges to access the Palais des Nations. Up to one member of a
delegation may be present at a time in each meeting room for purposes of making a statement.
Online registration is required for the Health Assembly. Non-State actors in official
relation may initiate the registration by communicating the name and email address of the focal
point who is responsible for registration of the delegation to HMP-INDICO@who.int. The focal
point will then receive a link for registration. Registration should be completed by 8 May 2023.
The agenda for the Seventy-sixth World Health Assembly is available at
https://apps.who.int/gb/e/e_wha76.html and documents for the Seventy-sixth session of the
World Health Assembly can be accessed on the same Internet site as they become available.
The Director-General of the World Health Organization takes this opportunity to renew to
the non-State actors in official relations with WHO the assurance of his highest consideration.
GENEVA, 31 March 2023
GBS/NSA/WHA76
Seventy-sixth World Health Assembly, 21–30 May 2023
Practical information for representatives of non-State actors
in official relations with the World Health Organization (WHO)
Date of the Health Assembly
1. The Seventy-sixth World Health Assembly will be convened at the Palais des Nations, Geneva at
14:00 (CET) on Sunday, 21 May 2023. The Health Assembly will be held in person and will close no later
than Tuesday, 30 May 2023.
Registration
2. Online registration is required for the World Health Assembly. Each non-State actor must designate
a focal point to be responsible for registering the entity’s delegation in the Meeting Registration System
(INDICO). The name and email address of the focal point as well as the name of the non-State actor should
be communicated by email to HMP-INDICO@who.int. The focal point will then receive a link to register
her/his delegation. A maximum of six persons per delegation can be registered and will be issued with
badges to access the Palais des Nations.
3. Online registration requires each non-State actor to upload a copy of its credentials, that is, a signed
response to the invitation on the entity’s letterhead indicating the name of the head of the delegation, the
name(s) of the other representatives, function of each delegate in the non-State actor itself and, where
appropriate, in an affiliated entity. The WHO Office of Governing Bodies will verify the information
received from the Focal Point in the registration system to generate the List of Participants and the meeting
badges.
4. Instructions for the online registration system are available on the registration site. Queries and issues
related to registration should be addressed by email to GBS-INDICO@who.int.
5. An example of credentials is attached for ease of reference.
6. Registered representatives of non-State actors appear in the official WHO records as participants.
During registration, the affiliation of each delegate is required.
WHA documentation
7. As they become available, documents for the Health Assembly are posted on the WHO website:
https://apps.who.int/gb/e/e_wha76.html. The documents are available in the official languages of WHO:
Arabic, Chinese, English, French, Russian and Spanish.
Non-State actors statements at the Health Assembly
8. Non-State actors in official relations with WHO that have registered to participate for the
Seventy-sixth World Health Assembly may request to make statements in person during the meetings of
Committee A and/or B of the World Health Assembly, under a technical item in which the non-State actor
has a particular interest. The following process applies:
• Non-State actors requesting to make statements should register on the Statements’ platform at
https://extranet.who.int/nonstateactorsstatements/. Once the registration form has been submitted,
an approval email will be sent with relevant details on the process to be followed.
• Statements should be posted on the platform at the latest by 08:00 of the day when the agenda item
is scheduled to be discussed. Once the agenda item has been open for the discussion, the list of
speakers will not be amended.
GBS/NSA/WHA76
• Statements should focus on technical issues, should be directly relevant to the technical item and
should not contain promotional and/or commercial references. Accuracy of the technical
components should be considered. The titles of organizations and/or specific doctrines are
expected to be correct and there should be no spelling/grammatical errors.
• Statements should not raise issues of purely political nature that are unrelated to the topic and
should not contain any inappropriate or offensive reference to Member States. The nomenclature
used to refer to Member States, or areas of Member States, must follow that of the United Nations.
In case of doubt, please consult nsastatements@who.int.
• Non-State actors are invited to form constituencies and make constituency statements on five
agenda items. The speaking time for these statements, confirmed by Member States, is 3 minutes,
which equals to approximately 330 words (2200 characters), and they are made earlier in the
debates.
• If not joining a constituency, a non-State actor may request to make an individual statement on the
item in question, and/or on any other item open for non-State actor statements. The speaking time
for these statements, confirmed by Member States, would be no more than one minute which
equals to approximately 120 words (700 characters).
• The above should be borne in mind when formulating statements as the statements’ platform may
accommodate written text up to 350 words (2400 characters) but for individual statements
approximately 120 words per statement are advised, and for constituency statements
approximately 330 words. However, a link to a longer statement or additional information may be
added to the end of the statement.
• Further information on the selection of the items for constituency statements and modalities of
making them is communicated separately to non-State actors.
• Statements posted but not read out during the working sessions or those that do not follow the
process described in this note will not be allowed to be posted on the statements’ platform and can
be withdrawn at the WHO’s Secretariat’s sole discretion.
• To note, the written statements are posted for a limited time, and will not be retained on the website
thereafter. Only statements presented verbally at the invitation of the Chairperson will be
considered in WHO’s official records.
• Speakers are invited to follow the proceedings and webcast to know the precise time when the
items will be discussed and to be informed of any change in schedule.
• While every attempt is made to keep non-State actors informed of the status of their requests, it is
the responsibility of the non-State actor delegates to follow discussions and the procedures and
any guidance that may be updated.
• Statements will be made only at the invitation of the Chairperson. In case of delays, to facilitate
the progress of the meetings, the Chairperson may decide to limit the number of statements to be
delivered under an agenda item and/or reconsider the time allotted for statements.
• As decided by the Chairperson, the moderator will call upon the non-State actor entity included on
the list for each item to make its intervention. The non-State actor should ensure that only one
speaker from its delegation is in the room and does this in due time in order to be given the floor.
Health and Multilateral Partnerships department
9. Health and Multilateral Partnerships department (HMP) serves as the focal point for assisting
non-State actors during the World Health Assembly. For enquiries about non-State actors participation in
the Health Assembly, except registration, an email can be sent to nsastatements@who.int.
10. Queries and technical issues concerning the online registration should be addressed by email to
GBS-INDICO@who.int.
GBS/NSA/WHA76/credential
Non-State actor letterhead
World Health Organization
The Director
Department of Governing Bodies
20 Avenue Appia
1211 Geneva 27
Date
Dear Dr Armstrong,
Please find below the names of our representatives at the Seventy-sixth World Health Assembly,
which will be held at the Palais des Nations, Geneva, Switzerland from 21 to 30 May 2023.
Ms X. Smith
Business title
Affiliation (name of the non-State actor in official relations or its member organization, a branch,
subsidiary or division, whichever applies to the delegate)
Dr D. Thompson
Business title
Affiliation (name of the non-State actor in official relations or its member organization, a branch,
subsidiary or division, whichever applies to the delegate)
Please note that Ms/Mrs/Mr X.Y will serve as the focal point for the registration of (name of the
non-State actor in official relations) delegation.
With best regards,
Name, signature and title of a senior official