interprefy_user_guide_English

INTERPREFY USER-GUIDE FOR
DELEGATES
INTERPREFY USER-GUIDE FOR
DELEGATES
Before you begin
Internet connection: Recommended bandwidth of 4mbps up/down or higher. Ethernet connection is
preferred.
Recommended browser: Google Chrome, Firefox or Edge (avoid using Internet Explorer or Safari).
Headset and webcam (for participants with an active speaking role): The use of a headset avoids echoes.
Plug in your headset before starting.
Optimal conditions: Choose a quiet environment without background noise, with good lighting. Keep
your microphone muted until it is your turn to speak.
Device: Use a desktop or laptop. (If necessary because of internet issues in certain locations, additional
assistance may be requested to connect from a mobile device).
Connectivity self-test: https://interpret.world/test
Join the meeting
Through CrowdCompass
INTERPREFY USER-GUIDE FOR
DELEGATES
The “username” (or display name) is how you will be identified in the
meeting. For formal meetings, therefore, the following format must be
used to enter your username (in English):
First Name, Last name, Affiliation
Within a few seconds, you will receive the verification code either in
your email box, or by SMS text message.
3. You have 5 minutes to
enter the code
Click “SUBMIT”
From: InterpretWorld
Sent: Tuesday, 2 June 2020 21:11
To: MyName@domain.ext
Subject: Your Verification Code
Your InterpretWorldverification code is: 8430
Email
4. Enter your username as
above
Click “SUBMIT”
1. Enter your email address or
your mobile phone number
(format: +41 79 1234567) to
receive a verification code
Note: You must use the same email
address or mobile phone number
that you used when you registered to
attend this meeting. Otherwise the
system will not recognize you
2
.
. Click “SUBMIT”
INTERPREFY USER-GUIDE FOR
DELEGATES
You are now logged into the meeting session!
9. Click “OK”
5. Click the drop-down list to
select your preferred
interpretation language.
For the language of the
floor, select “none”
6. If you have connected a
headset, select it instead
of the default computer
microphone and speakers
7. Check your webcam is
available and selected
8. Click “SAVE”
ARA, Arabic
ENG, English
FRA, French
IND, India
SPA
, Spanish
ZHO, Chinese
INTERPREFY USER-GUIDE FOR
DELEGATES
Request the floor
All participants’ microphones are controlled by a central microphone
operator. Your microphone will be automatically muted when you join
the meeting.
The Chair of the Committee will invite delegates to request the floor in
the usual order:
When the Chair of the Committee announces your delegation name to
give you the floor, the microphone operator allows your streaming. You
will see the message: “Chairperson (or Host) allowed your streaming”.
1. To request the floor, click on
the green raise-hand icon
2. The icon turns green to
show that your hand is
raised
3. Your name will be displayed
with a raised hand in the
participants list.
4. Click “VIDEO” to activate
the streaming from your
microphone and webcam.
You can now speak
SPAIN
INTERPREFY USER-GUIDE FOR
DELEGATES
Participants List
All the logged-in participants are shown in the list on screen.
Note: At the top of the list you may see some participants with “(Chairperson)” or “(Host)”
beside their name or role. This is Interprefy system terminology for the people who have
access to the management interface, such as the Secretariat team and the microphone
operator.
5. A thumbnail window
showing your webcam will
display to all. Your
microphone and camera
icons will turn blue
6. When you have
finished your intervention,
click the red “disconnect”
button to stop your stream
Note: This just stops your streaming.
It does not disconnect you from the
meeting
1. To expand the “ALL
PARTICIPANTS” list to see
more names, collapse the
“EVENT CHAT” by clicking
on the “ — ” sign.
2. Then scroll up and
down the list with the
vertical navigation slide
SPAIN
INTERPREFY USER-GUIDE FOR
DELEGATES
Event Chat (chat to all participants)
In a formal Committee meeting, the “event chat” function should not be
used in place of an oral intervention, or for general comments or questions.
The “event chat” should be used only for the following:
• By the Host for communications to all participants if needed for technical or practical
reasons;
• By interpreters to signal a difficulty with sound quality;
• By the microphone operator to signal a technical problem to all participants;
text box and click SEND
Type your message in this
INTERPREFY USER-GUIDE FOR
DELEGATES
Private Chat
You can initiate a private conversation with any participant in the list.
This “chat” will remain private. It will not be visible to other participants
nor be saved by the system. 1. Navigate in the
participant list by using
the vertical navigation
slider
2. The icon turns green to
show that your hand is
raised
3. The number by a
participant’s name indicates
the number of unread
messages you have
received. Click to display
the conversation thread
with that participant
4. The number by a
participant’s name indicates
the number of unread
messages you have
received. Click to display
the conversation thread
with that participant.
INDIA:Hello
BULGARIA:Hi
INTERPREFY USER-GUIDE FOR
DELEGATES
Share your screen
large central window
streaming
1. If you are given the floor
to make a presentation
or share a text on your
screen, click on the
“Enable Screen Sharing”
blue icon
. Select the content to
2
be shared: either “Your
Entire Screen” or an
“Application Window”.
If you wish to share an
application only, make sure
that the application (e.g.
PowerPoint or PDF) is left
open and is not minimized
Note: If you share your entire screen,
be sure you don’t have any content
open that you don’t want to be seen
3. Click “Share”
4. The share screen function
is active (blue icon)
5. Your presentation is
streaming and visible to
all. Click on the thumbnail
window to move it into the
SPAIN
SPAIN
6. When you have finished
your presentation, click
again on the “Screen
Sharing” blue icon to
close the share-screen
INTERPREFY USER-GUIDE FOR
DELEGATES
Overview of function buttons
Mute, adjust and monitor
interpretation volume.
Select interpretation language
Initiate private chat with that
participant
Hide video stream
Participant’s display name
Raise hand to request the floor
Mute, adjust and
monitor speaker volume
Change video stream quality
Show active speaker
Move video stream into
separate browser window
in large window Full-
screen video stream
Reduce the Event Chat to
show more names
Use Event Chat (to raise
a Point of Order)
Full computer screen
Self-test
Quick restart-all-lines button
)
troubleshooting
(
Settings
Logout of the session
Close your streaming
Red = participant currently
streaming
New message notification
Access private chat
)
blinks to notify new message
(
Start/stop screen-sharing
Mute microphone and cam
INTERPREFY USER-GUIDE FOR
DELEGATES
Trouble-shooting
1. If you can’t connect to the
platform, or you get error
messages when trying to
stream your audio and
video, try the quick self-
test at: https://interpret .
world/test
2. If you have any problem
with sound or video during
the meeting itself, try the
quick-fix RESTART ALL
LINES button
2. If the issue persists, please
reload your browser
3. To request technical help,
you can also use the
private chat to access
the “MODERATOR CHAT
SESSION”
WMA The World Medical Association
13, ch. du Levant
CIB – Bâtiment A
01210 Ferney-Voltaire
France
Phone: +33 4 50 40 75 75
Fax: +33 4 50 40 59 37
e-mail: wma@wma.net