WMA JD-Techinical Assistant_final

JOB DESCRIPTION
JOB TITLE: Technical Assistant / Office Assistant
JOB TYPE: Full-time
LOCATION: WMA Secretaritat, 13A chemin du Levant, 01210 Ferney-Voltaire, France
SUPERVISOR/MANAGER: Head of Operations
ROLE OVERVIEW:
The Techical Assistant (or Office Assistant) is the position to carry out a range of assistance
to the Secretariat in general, supporting office operation and technical issues related with
estate management and office equipement functions that ensure that the WMA Secretariat
building is compliant with legislation and fit for purpose.
THE MAIN DUTIES AND RESPONSIBILITIES CAN BE DESCRIBED AS FOLLOWS:
• Monitoring building compliance checks necessary to satisfy internal and external scrutiny,
including Risk Management, Health and Safety and other regulatory and statutory standards
in France
• Assiting WMA Secretariat
SPECIFIC AREAS OF RESPONSIBILITIES:
General
• To carry out a range of estate management functions relating to the WMA premises,
• Provide technical assistance to the secretariat in matters of information management
and technology
• Act as first point of contact with WMA tenants
• To assist WMA archives (digitizing and storing paper copies)
• Providing clerical support under the direction of the Head of Operations, to
order/buy office materials/supplies.
• To assist Secretary General and Head of Operations
• To assist Communications/Information Manager on Associate Membership
management
Estates management
• Maintain an up-to-date knowledge of relevant health and safety legislation and best
practice.
• Support the Head of Operations to ensure compliancy with health, fire,
environmental and other buildings-related requirements.
• Maintaining contact with the syndic of co-owners (syndicat de copropriété) and with
the individual owners of the building where needed.
• Monitor, evaluate and review health and safety policty and make recommendtions.
• Support the secretariat in maintaining safety systems by providing specialist advice
and practical support
• Coordinate with authorities and companies for inspections and audits
• Ensure that a full service log is kept up to date and maintained
• Ensure that all equipment is serviced as appropriate
• Support in the identification of repairs and premises maintenance requirements and
arrange remedial action.
• Ensure property database is up-to-date
SKILLS & EXPERIENCE
Qualifications:
School: French BAC
University: BA or equivalent vocational qualification
Language: French/English (writing and speaking)
Skills, Experience and Profile
• Experience of servicing formal meetings
• Good IT knowledge/Computer skills including Windows, Word, Excel, Outlook and
web browsers (essential)
• 2 years practical experience in similar role (preferable)
• Can demonstrate a working knowledge of health and safety
• Can demonstrate experience in maintaining a successful maintentance, repairs and
service program (preferable)
• Can demonstrate broad understanding of regulatory requirements
• Experience of using own initiative
• General office experience
• Ability to work under pressure while maintaining a positive professional attitude
• Ability to work as part of the team
•
• Good communication skills
• Good telephone manner
• Good organisation skills
• High standard of accuracy
• Driver’s license EU Class B (automobil) (essential)