RC69e Information Note

W ORLD HEALT H ORGANIZAT ION REGIONAL OFFICE FOR EUROPE
UN City, Marmorvej 51, DK-2100 Copenhagen Ø, Denmark Telephone: +45 45 33 70 00 Fax: +45 45 33 70 01
Email: eugovernance@who.int Web: http://www.euro.who.int/en/who-we-are/governance
Regional Committee for Europe
69th session
Copenhagen, Denmark, 16–19 September 2019 14 June 2019
190346
ORIGINAL: ENGLISH
Information note on practical details for the 69th session
of the WHO Regional Committee for Europe
Meeting venue
UN City
Marmorvej 51
2100 Copenhagen Ø
Denmark
Registration process
Online registration is required for the 69th session of the WHO Regional Committee for
Europe (RC69). Registration can be initiated by going to the following website:
URL: http://extranet.who.int/bpmext/meetingregistration.aspx
Username: eurouser
Password: EuroRC2019
Instructions for online registration for RC69 participation are available on the website of the
World Health Organization at http://apps.who.int/gb/gov/registration.html.
Part of online registration involves entering the names and titles of participants and uploading
a copy of their credentials; in addition, participants are required to complete information
about travel, hotel accommodation, dietary requirements, accompanying persons, side event
participation and so on through the above-mentioned link.
Each participant should complete his or her own personal and travel details and hotel
preference before the registration deadline. Online registration should be completed
no later than 2 September 2019.
Visas
Obtaining a visa to enter Denmark takes time. Please check whether members of your
delegation require a visa and advise participants to submit visa requests to the appropriate
embassy or consulate in a timely manner. Further information is available at
http://um.dk/en/travel-and-residence/short-stay-visas.
Should you require a personal letter issued by the WHO Regional Office for Europe to
support your visa application, please send a request to eurorc69@who.int.
page 2
Hotel reservations
Due to other major international conferences taking place in Copenhagen at the time of the
Regional Committee, there may be great demand for hotel rooms in the inner city. The
Secretariat has therefore pre-booked a number of rooms at hotels with a central location in
Copenhagen for RC69 participants. The hotels are listed in Annex 1.
The pre-bookings made by the Secretariat can only be held until 31 July 2019, after which
date they will be released in order to avoid penalty charges to the Organization.
All participants wishing to avail themselves of the pre-booked rooms are therefore asked to
send their request for accommodation to the Secretariat by 31 July 2019. If the names of all
representatives and participants are not known by the booking deadline, an advance indication
of the number of rooms, preferred hotel, and approximate arrival/departure dates will be
accepted until personal details can be provided. Such a request should be made directly to the
Secretariat by email to Gitte Andersen Havn at eurorc69@who.int.
Any changes to the number of pre-booked rooms and dates of occupancy after 15 August may
be subject to no-show fees charged by the hotel. Requested changes to dates and numbers of
rooms, along with confirmation of the names of occupants, must be provided to
Gitte Andersen Havn at eurorc69@who.int.
All rates quoted are in Danish kroner and are inclusive of value added tax and service charges.
Major credit cards are accepted by all hotels.
Please note that the Regional Office cannot guarantee accommodation or rates for requests
received after 31 July 2019.
If you are not yet in a position to make a reservation (and to be charged for the room), you
may send advance information on the size of your delegation and your preferred hotel to
eurorc69@who.int.
Working languages and documentation
The working languages of Regional Committee sessions are English, French, German and
Russian. Statements made in any of these languages will be interpreted simultaneously into
the other three languages.
Documentation for RC69 will be available on the Regional Office website
(http://www.euro.who.int/en/about-us/governance/regional-committee-for-europe) six weeks
before the session. Advance copies of some documents will be available in English from July.
Please note that, as in recent years, the Secretariat will not distribute printed copies of RC69
documentation. Participants are kindly requested to bring their own copies of documentation
with them to the session.
Contact
If you have any questions, please do not hesitate to contact the Secretariat of the WHO
Regional Office for Europe by email at eurorc69@who.int.
page 3
Annex 1. List of hotels
= = =
Single room rate Double room rate
All rates quoted are in Danish kroner and are inclusive of VAT and
service charges
Copenhagen Admiral Hotel (4*)
(110 rooms reserved)
Toldbodgade 24–28
1253 Copenhagen K
Tel: +45 33 74 14 14
Email: admiral@admiralhotel.dk
Website: www.admiralhotel.dk
DKK 1215
Breakfast buffet
DKK 155 per
person
DKK 1480
Breakfast buffet
DKK 155 per
person
The Admiral Hotel is in the centre of Copenhagen in a converted 18th century warehouse near the Royal Palace
and the Copenhagen harbour area.
Hotel Alexandra
(15 rooms reserved)
H.C. Andersens Boulevard 8
1553 Copenhagen V
Tel: +45 33 74 44 44
Email: general@hotel-alexandra.dk
Website: www.hotelalexandra.dk
DKK 1395
Breakfast buffet
incl.
DKK 1445
Breakfast buffet
incl.
Hotel Alexandra is a Danish design boutique hotel centrally located next to Copenhagen City Hall and the
Tivoli gardens.
Phoenix Hotel (4*)
(50 rooms reserved)
Bredgade 37
1260 Copenhagen K
Tel: +45 33 95 95 00
Email: phoenixcopenhagen@arp-hansen.dk
Website: www.phoenixcopenhagen.dk
DKK 1995
Breakfast buffet
incl.
DKK 2335
Breakfast buffet
incl.
The Phoenix Hotel is situated in a former palace dating back to 1680. It is in the centre of Copenhagen, a few
minutes’ walk from the Royal Theatre and the main shopping area.
Wakeup Copenhagen, Borgergade (2*)
(40 rooms reserved)
Borgergade 9
1300 Copenhagen K
Tel: +45 44 80 00 00
Email: borgergade@wakeupcopenhagen.dk
Website: www.wakeupcopenhagen.dk
DKK 1020
Breakfast buffet
incl.
DKK 1210
Breakfast buffet
incl.
Wakeup Copenhagen is a modern budget hotel and is in the inner city, a few minutes’ walk from the Royal
Theatre and the main shopping area.