Information Sheet

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WORLD HEALTH
ORGANIZATION
REGIONAL OFFICE FOR
SOUTH–EAST ASIA
INFORMATION SHEET
FOR REPRESENTATIVES AND OBSERVERS FROM
NONGOVERNMENTAL ORGANIZATIONS, INTER-GOVERNMENTAL
ORGANIZATIONS AND VOLUNTARY AGENCIES
1. INTRODUCTION
The status of Representative is accorded to one person so designated by a Nongovernmental
Organization (NGO) or an Inter-governmental Organization (IGO), in official relations with the World Health
Organization.
The status of Observer is accorded to:
(i) additional person, if any, from an NGO or IGO in official relations with WHO, which has
already designated one representative, and
(ii) participants nominated by NGOs not in official relations with WHO, or
(iii) participants nominated by the Voluntary Agencies (VAs)
2. REGISTRATION OF REPRESENTATIVES AND OBSERVERS
Representatives and Observers attending the Regional Committee should register online in advance
as per the invitation letter; alternatively, registration may be done upon arrival with supporting documents
and/or correspondence.
A registration counter will be established outside the venue of the meeting, and each representative
and observer will be expected to provide the following information:
(1) Full Name (in capitals)
(2) Contacting Address (with contact number and valid email ID)
(3) Name of NGO/IGO/VA to which affiliated with a valid identification document
(4) Signature and Date
3. INTERVENTIONS DURING THE MEETING OF THE REGIONAL COMMITTEE
Whenever the Regional Committee discusses an item in which an NGO/IGO is particularly interested,
the representative of such an organization, on the invitation of the Chairperson of the meeting or on his
acceding to a request from the representative, shall be entitled to make a statement of an expository nature.
Please ensure that the duration of the statement is limited to three minutes on one A4 page single spaced.
The Chairperson of the meeting may also call upon the representative, at the consent of the meeting,
to provide a statement for purposes of clarification of the discussion. Such a statement(s) may be made only
by a designated representative and must be submitted in advance to the Secretariat. It will not be
appropriate for a speaker to raise issues relating to programmes of specific Member Countries in his/her
statement.
In order to facilitate smooth conduct of the proceedings, it is requested that an NGO/IGO
representative wishing to make a statement must complete the attached ‘Request Sheet’ and give it to the
WHO Secretariat. The Chairperson will then call upon the representative to make his/her statement at an
appropriate time.
A special microphone will be reserved for guest speakers so that the representative, if called upon by
the Chairperson to make a statement, should use that microphone.
NOTE: Observers are not permitted to make statement(s).
Encls: As stated
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REQUEST SHEET
REPRESENTATIVES OF NONGOVERNMENTAL AND INTERGOVERNMENTAL ORGANIZATIONS
WISHING TO MAKE A STATEMENT AT
THE SEVENTY–FIRST SESSION OF WHO REGIONAL COMMITTEE FOR SOUTH-EAST ASIA
TO BE HELD AT
THE TAJ MAHAL HOTEL
NEW DELHI, INDIA, 3–7 SEPTEMBER 2018
I wish to make a statement at the time of discussion of Agenda Item(s)
______________________________________________________________
______________________________________________________________
A copy of the statement is attached.
Signature:
_________________________
Name: _________________________
NGO/ IGO: _________________________
NOTES:
Please provide along with this request the text of statement meant to be distributed to Dr Sharat
Chauhan, Technical Officer – Partnerships, Interagency Coordination, Resource Mobilization and
Governing Bodies, WHO. Please also provide the contact details of your Representative, who will be
making the Statement at the Regional Committee.
Representatives are requested to make statements relevant to the agenda item(s) of concern.
The form duly completed along with attachments, be sent preferably by e-mail to:
Dr Sharat Chauhan
Technical Officer – Partnerships, Interagency Coordination,
Resource Mobilization and Governing Bodies
World Health Organization
Regional Office for South-East Asia
New Delhi, India
E-mail: sepir@who.int