2023_NV to NSAs_Letter of invitation

REGIONAL COMMITTEE WPR/RC74/1 Rev.1
Seventy-fourth session 21 July 2023
Manila, Philippines
16–20 October 2023 ORIGINAL: ENGLISH
PROVISIONAL AGENDA
Opening of the session and adoption of the agenda
1. Opening of the session
2. Address by the outgoing Chairperson
3. Election of new officers: Chairperson, Vice-Chairperson and Rapporteurs
4. Address by the incoming Chairperson
5. Adoption of the agenda
Keynote address
6. Address by the Director-General
Nomination of the Regional Director
7. Nomination of the Regional Director
Review of the work of WHO
8. Address by and Report of the Regional Director
9. Programme budget
9.1 Programme Budget 2022–2023: budget performance (interim report)
9.2 Programme Budget 2024–2025
Panel discussion
10. Investing in health and universal health coverage
W O R L D H E A L T H
ORGANIZATION
ORGANISATION MONDIALE
DE LA SANTE
REGIONAL OFFICE FOR THE WESTERN PACIFIC
BUREAU REGIONAL DU PACIFIQUE OCCIDENTAL
ANNEX 1
Policies, programmes and priorities for the future
11. Health security
12. Health innovation
13. Communication for Health
14. Health workforce
15. Progress reports on technical programmes
15.1 Thematic priority: Health security, including COVID-19 and antimicrobial resistance
15.2 Thematic priority: Noncommunicable diseases and ageing
15.3 Thematic priority: Climate change, the environment and health
15.4 Thematic priority: Reaching the unreached
15.5 Cross-cutting progress report: Advancing the For the Future vision
16. Coordination of the work of the World Health Assembly, the Executive Board and the
Regional Committee
16.1 Fourteenth General Programme of Work
16.2 Agenda for the seventy-fifth session of the Regional Committee for the
Western Pacific in 2024
16.3 WHO’s work in countries
16.4 WHO transformation in the Western Pacific Region
16.5 Items recommended by the World Health Assembly and the Executive Board
16.6 Rules of Procedure of the Regional Committee for the Western Pacific
16.7 Other items (if any)
Membership of Global Committee
17. Special Programme of Research, Development and Research Training in Human
Reproduction: Membership of the Policy and Coordination Committee
Other matters
18. Time and place of the seventy-fifth and seventy-sixth sessions of the Regional Committee
Closure of the session
19. Closure of the session
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GUIDELINES FOR PARTICIPATION OF INTERGOVERNMENTAL ORGANIZATIONS,
NON-STATE ACTORS IN OFFICIAL RELATIONS WITH THE WORLD HEALTH
ORGANIZATION AND OTHER INVITED OBSERVERS AT THE SEVENTY-FOURTH
SESSION OF THE WHO REGIONAL COMMITTEE FOR THE WESTERN PACIFIC
16–20 October 2023
The World Health Organization (WHO) values its partnerships with intergovernmental
organizations (IGOs), non-State actors (NSAs) and other partners and recognizes their importance
in achieving global health outcomes. In this regard, we encourage their participation in sessions of
the Regional Committee.
Participation in such meetings is governed by the WHO Framework of Engagement with
Non-State Actors, adopted by the World Health Assembly in May 2016.1
IGOs, NSAs and other
invited partners may participate at the Regional Committee without the right to vote.
Notification and mode of participation at the Regional Committee
NSAs in official relations with WHO automatically receive an invitation to the annual
session of the Regional Committee. In addition, selected IGOs are routinely invited to attend, while
a number of other partners may be invited in an observer capacity.
This year, both in-person and remote participation will be possible; however, please be
advised that in-person participation will be limited due to space limitations of the venue.
Representatives who wish to attend the Regional Committee in person are kindly requested to
contact WPRpartnerships@who.int no later than Tuesday, 19 September 2023 to express interest.
Once the mode of participation is confirmed, IGOs and NSAs are requested to complete
and submit the online registration form no later than Tuesday, 26 September 2023 at
https://rcm.wpro.who.int/register.
Please be advised that seating within the Conference Hall at the WHO Regional Office will
be limited and reserved only for partners delivering a statement during a given agenda item. A
dedicated room near the Conference Hall will be made available for other representatives to follow
proceedings.
Regional Committee documentation
IGOs, NSAs and other invited partners may visit the Regional Committee webpage
(https://www.who.int/westernpacific/about/governance/regional-committee/session-74) to access
all working documents in English and French prior to the opening of the session. Documentation
issued during the session, such as daily journals and resolutions, will be made accessible online.
1
Resolution WHA69.10 (2016)
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Delivery of statements at the Regional Committee
IGOs, NSAs and other invited partners will be given the opportunity to make statements
under agenda items related to their activities. Statements may be submitted individually or as a
constituency statement (grouped statement) and can be made through:
• Live interventions
• Written statements
• Video statements
Written and video statements can either complement or replace a live intervention and will
be made available to participants and on the WHO website for public viewing.
The delivery of interventions at the Regional Committee will be at the discretion of the
Chairperson and will depend on the time available for respective agenda items. Constituency
statements will be given consideration before individual statements; statements read in-person will
also be prioritized.
For the purpose of collaboratively developing constituency statements, you may refer to
this link identify and coordinate with potential partners invited to the Regional Committee.
Please be guided by the following instructions in preparing statements:
• Live or pre-recorded individual statements should not exceed three minutes;
constituency statements should not exceed five minutes. For live interventions, a
countdown timer will be used to help speakers observe time limits.
• Written statements should not exceed 300 words for individual statements and 500
words for constituency statements.
• Visuals and/or other descriptive elements within video statements are encouraged.
For guidance on recording, please refer to the attached video statement guide.
• Statements should be relevant to the agenda item being considered, and their
content should be closely related to the session documents.
• Statements should not raise issues of a purely political nature that are unrelated to
the agenda item, and they should never contain any inappropriate or potentially
offensive references to Member States.
• The nomenclature used to refer to Member States, or areas of Member States, must
follow that of the United Nations. Titles of individuals, organizations and/or
specific documents should be correct. There should be no obvious spelling or
grammatical errors.
• Partners may join more than one constituency statement, but those joining
constituency statements cannot make additional individual statements on any of the
same agenda items.
Representatives of IGOs, NSAs and other invited partners are requested to submit their
written and video statements indicating the relevant agenda item via email to
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WPRpartnerships@who.int no later than Monday, 9 October 2023 at 17:00 (Philippine Standard
Time).
In line with the WHO commitment to transparency, all statements will be made publicly
available online. In this regard, your submission of written/video statements signifies your
concurrence that the file will be made available. Please note that statements reflect solely the views
of IGOs or NSAs concerned. Posted statements do not necessarily reflect the views of WHO,
including its Member States and the Secretariat.
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NSA and observer guide for submitting
videos on technical agenda items
1. Set up your recording device
a. Position your laptop, phone or camera on a tripod or steady surface, or ask someone
with steady hands to hold the recording device.
b. Position the camera at eye level (if you can, avoid angles where the camera lens is
looking up or down on you).
c. Check your camera settings. Use the option that renders the highest video quality
available in your device (i.e. 1080p at 30fps, 1080p at 60fps, or 1080p at 24fps or
720p and 4k).
Settings shown on iPhone
d. Shoot horizontally (use landscape mode and avoid portrait mode).
2. Choose an ideal shooting location
a. Find a location that is well-lit with natural sunlight or plenty of indoor lighting.
b. Choose a quiet location with little background noise (street sounds, music, other
people).
c. Select a non-distracting background.
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3. Camera presence
a. Always look at the camera.
b. Choose a comfortable position either standing up or sitting down.
c. Do a short recording test to make sure you can see and hear yourself clearly.
4. Other reminders
a. State your name, organization and the related agenda item at the beginning of the
video. If possible, we encourage you to show your organization’s logo in the
background, either by including it in the frame or by adding it in using a videoediting
software.
b. Speak slowly and clearly.
c. The recording should not exceed three minutes for individual statements and not
exceed five minutes for constituency statements (grouped statements).
d. Accepted file types are [.avi, .mp4, .wmv]
e. Suggested file name format: Organization_AgendaItem (e.g. WHO_Surgery.mp4)
f. When you are finished, please send a copy of the transcript to
WPRpartnerships@who.int.
g. Have your statements ready for submission on or before 9 October 2023.